Secure Print Solutions for Enhanced Document Security
The secure print workflow enhances document security by releasing print jobs at the printer only when users physically authenticate themselves at the secured printer. In addition, Pharos Cloud enables users to easily digitize and share files by securely scanning to email, network folders, OneDrive, and SharePoint from Pharos-secured MFPs.
Trusted by the World’s Largest Organizations
Benefits of Secure Printing
Secure printing is useful for organizations that have sensitive or proprietary information that only authorized individuals can see. It also allows users to submit print jobs from anywhere they have an internet connection and release at any secured printer, so it’s ideal for mobile and hybrid workers.
Compliance, Confidentiality and Data Security
Secure release printing ensures that sensitive documents are only accessible to authorized individuals.
This is especially important in industries with strict compliance requirements around the protection of confidential, sensitive, or personal information. Secure Release workflows helps ensure confidential information isn’t left at the printer for anyone to pick up.
Expense Reduction
Secure Release can lower costs by reducing waste and preventing unnecessary printing. Jobs left in the queue are purged after set period of time as determined by the organization.
What is Secure Release, and How Does It Work?
Secure Release (also called secure print release, Follow Me printing, or pull printing) is a workflow that allows users to print, however, submitted print jobs are held on the user workstation or in Pharos Cloud until the user is physically present to release it.
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Say goodbye to server headaches and inconsistent workflows. Pharos Cloud simplifies print management, reduces support time, and gives you full visibility across every location.
Old Way of Printing Documents
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Mapping to specific printers
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Sensitive information may be left unattended—posing a security risk
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Wasted toner and paper from documents left abandoned at the printer
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Submit print jobs from any web-enabled device, and release them at any device that’s convenient without mapping to specific printers
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Enhance document security by requiring owner or delegate authentication at the device to release print jobs
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Reduce costs by automatically purging documents after an admin-set period of time
Pharos Integration with Microsoft Universal Print
Secure your printers and document output workflows by integrating Pharos Secure Release with Microsoft Universal Print.
Pharos customers who are considering Universal Print as part of their Microsoft 365 service can contact us any time for assistance and support with their integration.
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How Pharos Secure Pull Printing Solution Works
The print job is encrypted and parked on the user workstation on submission. Depending on an organization’s configuration, a backup copy of the print data can be sent and stored securely in the Cloud.
Pharos Cloud allows the secured printer to release the document once the user successfully authenticates themselves at the device.
Frequently Asked Questions
Why should I migrate my print infrastructure to the cloud?
Managing traditional print infrastructure is time-consuming and costly. With Pharos Cloud Secure Release, you can:
- Eliminate print servers and their potential vulnerabilities.
- Simplify print driver management with Pharos’ truly “universal” driver, built on the IPP Everywhere standard, which supports most devices.
- Enhance document security by preventing sensitive documents from being left unattended at the printer.
- Reduce waste, as well as the cost of managing your print infrastructure.
Are print jobs stored in the cloud?
Pharos Cloud’s Secure Release workflow temporarily stores a copy of a print job in the cloud if the cloud backup option is enabled. This allows the job to be released even if the originating workstation is offline or does not have a network line of sight to the printer by routing it through another available Print Scout.
Organizations can prevent print jobs from being stored in the cloud by not enabling cloud backup. In this case, however, the user will not be able to release the job if the originating workstation is offline or does not have a network line of sight to the printer.
The document will always be stored in the Pharos Cloud for non-Print Scout submissions (iOS, iPadOS, Android, Chrome OS, and Linux).
Pharos Cloud’s licensable Data Privacy and Regional Document Storage capability helps global organizations adhere to local data privacy and data sovereignty requirements by providing more than 20 pre-defined global regions correlating to secure AWS S3 repositories globally where Administrators can control:
1) what print job information is collected for reporting purposes, and
2) where Secure Release print jobs are stored in the cloud at rest
How does Pharos Secure Release enhance security?
Printed pages left unattended at the printer introduce risk if sensitive information gets into the wrong hands. In addition to preventing data from being exposed, Pharos Secure Release:
- Eliminates print servers from the equation, removing an attack surface that hackers could use to disseminate malware
- Secures data with end-to-end encryption
- Supports zero trust security principles
How does Pharos Secure Release reduce the burden on help desk employees?
Pharos provides a consistent and intuitive printing experience across platforms to a multi-vendor fleet, reducing user training, user frustration, and troubleshooting vectors for the Help Desk.
Can Pharos Secure Release work with mobile devices?
Yes. Because Pharos Release works in a cloud print environment, it can support a variety of devices and operating systems. This means iOS, Android, and other operating systems can be used to submit print jobs. Employees can initiate the printing process from wherever they are—at or away from their desks. Mobile devices can also be used to release print jobs via QR code scan.
What happens to print jobs that get left in the queue?
If a job gets left in the queue, it is automatically deleted after an admin-set period of time.
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