TL;DR
Insurance companies choose Pharos because it provides a secure, compliant, and cost-effective cloud print management platform. Backed by real-world results—including multi-million-dollar savings and enhanced security—Pharos helps insurers protect sensitive data, simplify audit readiness, and modernize print infrastructure while reducing costs.
Introduction: Why Print Security Matters in Insurance
In the insurance industry, protecting customer data is essential for compliance and trust. While most organizations focus on digital security, printed information remains a major source of risk. Claims summaries, underwriting reports, and policyholder communications often include sensitive information that must be safeguarded just as carefully as digital data.
That’s why leading insurers are turning to Pharos Cloud, a secure, cloud-based print management platform that aligns with modern privacy requirements and supports Zero Trust security principles.
The Challenge: Legacy Printing Puts Compliance at Risk
Many insurance organizations still rely on on-premises print servers and decentralized device management. This outdated model creates problems for both compliance and IT efficiency:
- Limited oversight: Without centralized control, it’s difficult to track print activity or identify unauthorized access.
- Security vulnerabilities: Unsecured printers and abandoned jobs can expose confidential information.
- Compliance complexity: Regulations like HIPAA, PCI DSS, and GDPR require detailed auditing capabilities and secure data handling across all channels.
- Rising operational costs: Maintaining print servers, software, and device fleets consumes IT resources and budgets.
The result is a print environment that increases both risk and cost—a challenge Pharos helps solve.
The Solution: Secure Print Managment with Pharos Cloud
Pharos simplifies and secures print environments by migrating print infrastructure to the cloud. The platform helps insurers improve compliance, visibility, and efficiency through:
1. End-to-end data encryption and Secure Release Printing
The secure Pharos Cloud platform encrypts print data both in transit and at rest. In addition, Pharos Cloud can enhance document security with Secure Release workflows where documents are released only when authorized users authenticate at the device, preventing sensitive information from being left forgotten and unattended at the printer.
2. Audit-Ready Visibility
Pharos provides detailed logs of every print job—who printed, when, and on which device. These audit trails help insurers demonstrate regulatory compliance.
3. Regional Data Privacy Controls
Pharos allows insurers to configure data collection settings by global region to ensure adherence with local data privacy requirements. In addition, Secure Release print jobs are stored securely in the cloud in each users’ region
4. Centralized Management and Policy Enforcement
Administrators can manage devices, apply print policies, and analyze usage across all locations from a single web application. This ensures consistent governance enterprise-wide.
5. Reduced IT Complexity and Cost
By eliminating print servers with an easy-to-use SaaS application that centrally manages printers, users, and printing and simplifies the employee print experience, Pharos reduces infrastructure costs and help desk tickets—freeing IT to focus on strategic projects.
Proven Results from Pharos Customers
Pharos solutions deliver measurable outcomes for organizations in highly regulated industries, including insurance, finance, and healthcare.
- A Fortune 500 title insurance company used Pharos Insights to audit and optimize its print environment, saving more than $500,000 by identifying unnecessary printer leases and improving utilization.
- Citizens Bank reduced monthly printing costs by 45% after implementing Pharos Insights, while improving visibility and reducing waste.
- Banner Health achieved $16 million in savings by consolidating devices, reducing print volume, and streamlining management with Pharos technology.
- According to IDC research, enterprises that modernize their print environments with cloud-based solutions report significant reductions in infrastructure costs and IT burden—an advantage Pharos brings to the insurance sector.
These proven results show that migrating print infrastructure to the cloud not only enhances compliance but also drives measurable business value.
Why Insurers Choose Pharos
Pharos stands apart as a trusted partner for insurers who demand security, compliance, and operational excellence.
With Pharos, insurers gain:
- Regulatory alignment with HIPAA, PCI DSS, GDPR, and local data privacy requirements
- Enterprise-grade security through support for Zero Trust security principles, end-to-end encryption, and secure release workflows
- Visibility and control across every print device and location
- Cost savings by eliminating print servers and reducing waste
Pharos combines security and simplicity—helping insurers protect sensitive data while achieving measurable cost and compliance gains.
Partnering with Pharos
Modern insurance organizations know that compliance, efficiency, and trust are inseparable. Pharos helps them achieve all three.
By choosing Pharos Cloud, insurers gain a single, scalable solution for secure print management that delivers compliance confidence, IT simplicity, and long-term cost savings.
Ready to transform your print environment? Request a demo today.
