At the start of an engagement, our new customers typically ask what savings are possible and what steps should they follow. Most companies want to spend less on their office printing and they want to create a user-friendly printing environment that’s secure and optimized for their business needs.
We demonstrate how they can realistically save 50% or more off their baseline (their current state) and we show them the path forward to their desired future state. We achieve this with objective data, strategic design, and clear communications. Here are some of our strategy guidelines:
- Start with these fundamental points about print:
- Devices don’t print, people do. If you’re not managing people, you’re not managing print—and you’re leaving 50% of your potential savings on the table.
- People print for only two reasons – because they want to (~40%) or because they have to (~60%). Both can be reduced by half; convenience printing can be reduced more quickly than process-based workflows.
- Employees print in three places: the office, the internal print shop (if your organization has one), and with external print providers.
And, when externally sourced print is managed right, the savings can often fund both the office and the internal print shop.
- The number of pages printed per user
- The number of pages printed per device
- The percentage of volume printed in color
- The percentage of volume printed on personal, locally attached devices
Of course, you need to know how many employees and devices you have (including all multi-function devices or MFDs, single-function printers, and locally attached personal printers). These are needed to do perform a successful benchmarking exercise and establish a solid business case.
The goal is to build a culture of mindful printing that results in less printing, less paper, less waste, fewer devices, less power used, and much lower costs. On the other side, you become more secure, more sustainable, more user-friendly, and more efficient. [ Read Part 2 ]