3 Benefits of Cloud Print Management Software

Cloud print management software is used by a wide variety of companies and organizations, large enterprises, educational institutions, and government agencies. Any company or organization that has a need to manage and control their printing environment can benefit from using cloud print management software.

Some common use cases for cloud print management software include:

  • Companies with a distributed workforce that need to manage printers at multiple locations
  • Organizations with a high volume of print jobs that need to optimize their print infrastructure
  • Educational institutions that need to manage student printing
  • Government agencies that need to secure and control access to sensitive documents

Overall, print management software can be useful for any company or organization that wants to improve the efficiency, security, and scalability of their printing environment.

3 Benefits of Cloud Print Management Software

There are many benefits of migrating your print infrastructure to the cloud (Read about them here).

In this article, we’ll take a look at 3 major buckets of interest for enterprises considering cloud print management software.

Improved efficiency

Cloud print management software allows users to access and manage their printers from anywhere, using any device with an internet connection. This can save time and improve productivity, as users don’t have to be physically present at the printer to initiate a print job or troubleshoot issues.

Centralized management: Cloud print management software provides a single, centralized platform for managing all of an organization’s printers. This can make it easier for IT staff to monitor and manage the print environment, as they don’t have to access multiple systems or devices to perform tasks.

Automatic updates and maintenance: With cloud print management software, updates and maintenance are typically handled automatically by the provider. This can save IT staff time and effort, as they don’t have to manually install updates or perform maintenance tasks on individual printers.

Improved troubleshooting: You can get real-time visibility into the status and performance of printers, making it easier for IT staff to identify and troubleshoot issues as they arise.

By providing centralized management, automatic updates and maintenance, improved troubleshooting, and enhanced security, cloud print management software can help to remove IT burden and improve efficiency for IT staff.

Enhanced security

Cloud print management software can help to secure print environments by providing features such as user authentication and access control. This can help to prevent unauthorized access to sensitive documents and protect against data breaches.

User authentication: Cloud print management software often includes user authentication features, like Secure Release printing, which require users to enter their credentials before they can access the system or initiate a print job. This can help to prevent unauthorized access to sensitive documents and protect against data breaches.

Access control: It can also provide access control features, which allow administrators to set permissions and control which users have access to specific printers or print jobs. This can help to prevent unauthorized access and reduce the risk of data breaches.

Encryption: Many print management providers offer encryption of data in transit and at rest, to protect sensitive information from being intercepted or accessed by unauthorized parties.

Activity logs: Cloud print management software often includes activity logs that record details about print jobs and user activity. This can help administrators to monitor for unusual activity and identify potential security threats.

By providing user authentication, access control, encryption, and activity logs, cloud print management software can help to improve cybersecurity and reduce network risks for large organizations.

Greater scalability

With cloud print management software, it is easy to add and remove printers as needed, without the need to purchase additional hardware or software. This can save money and make it easier to scale print infrastructure as the needs of the organization change.

Flexible infrastructure: With cloud print management software, it is easy to add and remove printers as needed, without the need to purchase additional hardware or software. This can save money and make it easier to scale the print infrastructure as the needs of the organization change.

Remote management: Cloud-based print management software allows administrators to manage printers remotely, using any device with an internet connection. This can make it easier to manage a distributed print environment, as administrators don’t have to be physically present at each location to perform tasks.

Automatic updates and maintenance: This software will typically handle updates and maintenance automatically, which can save time and effort for IT staff. This can be especially useful for enterprises with a large number of printers, as manual updates and maintenance can be time-consuming.

By providing flexible infrastructure, remote management, and automatic updates and maintenance, cloud print management software can help enterprises to scale their print environments efficiently and cost-effectively.

Additional Resources

If you are interested in learning more about cloud-based print management software, please see the following resources:

Get the latest insights delivered to your inbox

Want to See How Easy It Is to Manage Printing from the Cloud?

Learn more about how to simplify print security, increase IT productivity, and cut waste with Pharos Cloud. Schedule a meeting with us today.

Request a Demo