Software Features and Applications > Policy Print

Policy Print™ is the print-control engine of Pharos Blueprint® Enterprise. It communicates and enforces your company’s policies for reducing printing costs and limiting printing waste. Easy-to-understand messages are displayed to employees when they submit a print job that is not in line with company guidelines. Policy Print helps create a corporate culture of responsible printing by giving employees information and a choice of actions at the most opportune time — before their documents are sent to a printer.

Once Policy Print is deployed in your environment, every print job is analyzed for compliance with your corporate printing policies. If a job is compliant, it prints just like it does today. If not, Policy Print intervenes by popping up a suggestion, a warning, or a job cancellation notice, depending upon the nature of the violation. Users who receive a warning may go ahead and print the job, but only after acknowledging that it’s a policy exception that will be logged and reported.

Blueprint Enterprise ships with a set of printing policies and rules that place restrictions on the most common uneconomical and environmentally unfriendly printing practices. For instance, Policy Print out of the box will ask users to print documents 2-sided instead of 1-sided, discourage them from printing color documents on a desktop printer, and block them from printing e-mail messages and web pages in color.

Policy Print's default printing policies are easily customized to meet your company’s individual objectives for saving money and printing greener through informed and responsible user printing behavior. You can also tailor policies by employee group to recognize differences in job functions and levels of responsibility. For instance, if appropriate, you could place fewer limits on color printing for Sales and Marketing than other departments.